You’ve written a perfect resume and tailored it to the role, but how you send your cover letter and resume can ultimately determine whether you get shortlisted or overlooked. Recruiters pay close attention not only to what you submit, but also to how professionally and accurately you submit it.
This guide explains exactly how to send a cover letter and resume the right way via email, job portals, and company websites while avoiding common mistakes that cost candidates interviews.
Why Sending Your Cover Letter and Resume Matters
Recruiters often receive hundreds, sometimes thousands, of applications for a single role. Before reviewing qualifications, they scan subject lines, file names, formatting, and adherence to instructions. A well-sent application signals professionalism, attention to detail, and strong communication skills qualities every employer values.
How to Send a Cover Letter and Resume via Email
Email remains the most common method of submitting job applications. Following best practices ensures your application is easy to open and review.
- Use a Professional Email Address: Always apply using an email address that reflects your name. Avoid casual or outdated email handles, as they can create an unprofessional impression.
- Write a Clear and Relevant Subject Line: Your subject line should immediately communicate the purpose of the email and the position you are applying for.
- Write a Concise and Professional Email Body: Your email message should be short and formal. Do not paste your entire cover letter into the email unless the job posting specifically requests it.
- Attach Your Documents Correctly:Always attach your resume and cover letter in PDF format unless instructed otherwise. PDFs preserve formatting and are compatible across devices. Recommended file naming format: Lester_Anthony_Cover_Letter.pdf, Lester_Anthony _Resume.pdf. Clear file names help recruiters identify your documents quickly.
Example: How to Send a Resume and Cover Letter via Email
Email Subject Line: Application for Marketing Executive – Lester Anthony
Email Body:
Dear Hiring Manager,
I hope this email finds you well. I am writing to submit my application for the Marketing Executive position at ABC Marketing Solutions. Please find attached my resume and cover letter for your review.
With a strong background in marketing strategy, brand communication, and campaign management, I am confident in my ability to contribute to your team and help drive business growth. I am particularly excited about this role because of ABC Marketing Solutions’ reputation for innovative campaigns and commitment to digital transformation.
Thank you for taking the time to review my application. I would welcome the opportunity to discuss how my experience and skills align with your team’s goals. Please feel free to contact me if you need any additional information.
Best regards,
Lester Anthony
Phone: +1 (555) 123-4567
LinkedIn: linkedin.com/in/LesterAnthony
Attachments:
Lester_Anthony_Cover_Letter.pdf
Lester_Anthony_Resume.pdf
How to Send a Cover Letter and Resume Through an Online Job Portal
Many organizations require candidates to apply through job portals such as LinkedIn or internal Applicant Tracking Systems (ATS).
Best Practices When Using Job Portals
- Upload documents in the specified format
- Complete all required fields, even if the information appears on your resume
- Use keywords from the job description to improve ATS compatibility
- Review uploaded files before submitting
- If the portal allows only one document upload, combine your cover letter and resume into a single PDF, placing the cover letter first.
How to Send a Cover Letter and Resume on a Company Website
Many companies now prefer receiving job applications directly through their company websites. This allows them to manage applications more efficiently and track candidates using Applicant Tracking Systems (ATS). Submitting via the website ensures your application reaches the right hiring team and meets all specified requirements. Here is what to keep in mind:
- Read all instructions carefully before starting
- Ensure your resume aligns with the role’s requirements
- Upload the correct documents in the correct sections
- Double-check for errors before clicking submit
- Failure to follow instructions is a common reason applications are rejected before review.
Should You Paste Your Cover Letter in the Email or Attach It?
Unless explicitly instructed to paste your cover letter into the email body, always attach it as a separate document. Attaching allows recruiters to download, forward, and review your application easily within their systems.
Common Mistakes to Avoid When Sending a Cover Letter and Resume
Avoid these errors, which can reduce your chances of being shortlisted:
- Forgetting to attach your documents
- Using unclear or unprofessional file names
- Sending applications without a subject line
- Ignoring submission instructions
- Sending a generic cover letter for every role
- Attention to detail can significantly improve your application’s success.
Should You Always Send a Cover Letter with Your Resume?
Yes. Unless a job posting explicitly states that a cover letter is not required, always include one. A resume outlines your experience, while a cover letter explains your motivation, suitability, and interest in the role.
