How to Write a Resume: A Step-by-Step Guide

two women writing reumes using box resume resources

Crafting a resume that stands out is a key step in landing your dream job. A well-written resume can open doors to opportunities and make a great first impression. But where do you start? This guide will walk you through the process, step by step.

Understand the Purpose of Your Resume

Your resume is essentially a marketing tool. It’s not just a list of jobs and education; it’s a document that highlights your achievements, skills, and value to a potential employer. It should be concise, well-organized, and tailored to the job you’re applying for.

Choose the Right Resume Format

There are three main types of resume formats:

  • Chronological: Lists your work history in reverse chronological order. Best for those with a consistent work history.
  • Functional: Focuses on skills and experience, rather than employment history. Ideal for career changers or those with gaps in employment.
  • Combination: Blends both chronological and functional formats. Good for highlighting specific skills while showing a steady work history.

Start with Basic Information

Include your name, contact information (phone number, email, LinkedIn profile), and optionally, a professional title or branding statement at the top of your resume.

Write a Compelling Summary or Objective

  • Summary: A brief statement (3-4 lines) that highlights your experience, achievements, and skills. Ideal for experienced professionals.
  • Objective: A short statement that details your career goals. Best for new graduates or those changing careers.

Detail Your Work Experience

List your work experience in reverse chronological order. For each position, include:

  • Job title
  • Company name and location
  • Dates of employment
  • A bulleted list of your responsibilities and achievements

Use action words like “managed”, “developed”, or “increased” and quantify achievements when possible (e.g., “Increased sales by 20%”).

Highlight Your Education


  • Degree(s) and major
  • University name
  • Graduation year (optional, consider leaving it out if you graduated more than 10 years ago)
  • Relevant coursework, honors, or awards can also be included.

Showcase Your Skills

List skills relevant to the job you’re applying for. The more relevant the skills are to the job you want the better your chances. This could include technical skills (e.g., software proficiency), languages, or soft skills (e.g., communication, leadership).

Add Additional Sections if Relevant

Consider including other sections like:

  • Certifications or Licenses
  • Publications or Presentations
  • Professional Associations
  • Volunteer Work
  • Projects
  • References

Customize Your Resume for Each Job

Tailor your resume for each job application. Use keywords from the job description and focus on experiences and skills that are most relevant to the job.

Final Tips

  • Keep it concise: Aim for one page, two if you have extensive experience.
  • Proofread: Avoid typos and grammatical errors.
  • Use a professional format: Stick to easy-to-read fonts and clear headings.


Writing a resume may seem daunting, but by following these steps, you can create a document that effectively showcases your professional background and skills. Remember, your resume is your first chance to make a good impression, so invest the time to make it great.

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